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Legislation and policies

The Library's plans and policies inform our services, programs and initiatives and provide guidelines on practical matters such as accessing the collections, bringing food, drink or bags into the Library, copyright and photocopying.


Library Act 1939

Library Regulation 2018

Policies and plans

Access to Special Collections PolicyPolicyThe Library balances public access to special collections material with the security and long-term preservation of the state's cultural heritage.
Accessibility Action PlanPlanThis document outlines concrete actions to which the Library is committing to be more accessible for people with disability.

Accident, Incident Reporting and Investigation Procedure


The State Library has rules around the reporting and investigating of accidents and incidents in the workplace.

Business Continuity Management Policy
Currently under review


The Library has a strategy in place so we can still deliver critical services and products following a disruption or major crisis.

Code of Ethics and Conduct


We have standards by which State Library staff are expected to conduct themselves at all times.

Collection Development Policy


This gives information about the Library's collections and what our collecting priorities are.

Collection Preservation Policy


This policy defines the Library’s approach to preservation in line with its duties and responsibilities.

Collection Retention and Withdrawal Policy
Currently under review


How we look after and dispose of collection material and donations.

Complaint Handling PolicyPolicy

The Library is committed to engaging with its readers and visitors to find ways of improving services and increase satisfaction to visitor feedback


Statements and plans

We have a very comprehensive copyright section that should cover key aspects of copyright queries you may have.

COVID-19 Safety PlanPolicy

This Safety Plan outlines how the State Library of New South Wales (the Library) is complying with Public Health Orders and NSW Health advice in relation to the COVID-19 pandemic, and managing risks posed by the virus to staff, volunteers, readers and visitors.

Fraud and Corruption Prevention Policy
Currently under review


It's critical that the State Library establishes and maintains a healthy ethical culture.

Gifts and Benefits Policy and Procedures
Currently under review


The State Library has strict rules about receiving any gifts and benefits.

Guidelines & Conditions for External Exhibition Loans


Would you like to borrow collection items from the State Library of NSW for a temporary exhibition? Here's our guidelines and rules.

Guidelines for accessing sensitive collectionsGuidelinesThese guidelines support the Library’s mission to collect and preserve materials and evidence relating to our place in the world and make them accessible to everyone in New South Wales and beyond.
Incoming Loans PolicyPolicyThe Incoming Loans Policy provides a framework for the management of incoming loans for temporary exhibition at the Library.
Information Security Policy
Currently under review
PolicyThe Library is committed to a secure information environment that protects the confidentiality, integrity and availability of its information assets, and systems.

Interlibrary Lending Policy


How we manage the lending of library material from the State Library’s collections to other libraries.

Internet Usage Policy


This Policy is for Library staff, readers and visitors to be aware of the Library's approach to providing access to the Internet through its public computers and wi-fi both onsite and offsite.

Legislative Compliance Policy


The Library is committed to complying with its relevant legislative obligations. Compliance with the provisions of all legislation applicable to the Library’s operations, collections and services is essential.

Metadata framework: principles & standards for cataloguing
Currently under review


How are collection materials catalogued in the Library?

Multicultural PlanPlanWe are eager to hear the observations of people from multicultural communities about their experiences of the Library and how we can make it ever more welcoming.
Outgoing Loans PolicyPolicyThe Outgoing Loans Policy applies to the outward loan of collection items from the Library to other cultural institutions for exhibition including travelling exhibitions.
Policy for the administration of gifts to the State Library of NSW Foundation PolicyThis document outlines the ways in which gifts given to the Library Foundation are administered.

Privacy Management Plan
Currently under review

Statements and Plans

The State Library is very careful with any personal and health information. Here's our plan for managing it.

Procurement and Contract Management Policy


The State Library aims to get the best value for money in all its buying activities.

Public Interest Disclosures PolicyPolicyThis policy states the Library requirements for the reporting of public interest disclosures (PIDs) and seeks to provide staff with an understanding of their responsibilities, to encourage reporting of wrongdoing.

Reader and Visitor Code of Conduct


This document outlines the conduct the Library expects from its readers and visitors in all public spaces, both onsite and online.

Respectful, Inclusive and Fair Workplace PolicyPolicyThe State Library of NSW (the Library) is committed to providing staff with a positive, diverse, safe and healthy workplace where all activities are undertaken with respect, inclusion and fairness.

Requests to produce documents: subpoenas, summons, statutory notices and orders


This policy sets out the approach of the State Library of New South Wales for dealing with and responding to subpoenas.

Risk Management Policy and Framework
Currently under review


The State Library is committed to developing a risk management culture, where risk management is seen as integral to the achievement of our objectives at all levels and where all staff are alert to risks, are capable of an appropriate level of risk assessment and confident to report risks or opportunities perceived to be important to our priorities.

Security Systems Surveillance Policy


The State Library uses security systems to safeguard its valuable collections and people and property. This explains how they are used in accordance with legislation.

Smoke Free Workplace Policy


The purpose of this policy is to ensure that the risks to health associated with environmental tobacco smoke are eliminated and to provide direction to State Library of NSW workers concerning the smoking of tobacco on the Library’s premises and workplaces.

Social Media Policy
Currently under review


How we suggest Library staff communicate with customers when using social media platforms.

Take down requests


Have you seen something you like that we've published online? Read about our principles for using and taking down content.

Use of the State Library under Library Regulation 2018, Part 3


This key piece of legislation explains just how the Library is meant to be used. Under this law, anyone who breaches the regulation can be excluded from the Library.

Web Privacy Statement

Statements and Plans

Everything you need to know about how the Library uses any personal information and what we will and won't publish.

Work Health and Safety Policy


The health and safety of all workers and visitors on the Library premises is extremely important to us and so we've put steps in place to safeguard anyone who's on the site.